One of our clients in Southeast Houston is looking for an Accounts Payable Clerk.
The primary scope of this position is responsible for all aspects of the accounts payable function and related activities. Individual must be able to perform in a fast paced environment, work well under pressure and provide superior internal and external customer service.
ESSENTIAL DUTIES AND RESPONSIBILITIES -
Date stamp documents supporting cash disbursements when received: vendor invoices, receiving reports, purchase orders.
Ensures timely payments of vendor/provider invoices and clothing and prescription vouchers
Maintains an approved vendor list and processes changes to the vendor listing when needed.
Maintains W-9 files for all vendors and verifies correct tax status.
Reviews vendor invoices, purchase orders copies, and receiving reports for completeness prior to payment processing.
Forwards check requests, journal vouchers and supporting documentation for supervisor approval.
Compares description, quantity, and price of each item on the vendor’s invoice with the related item on the purchase order and the receiving report, noting and investigating any discrepancies.
Verifies purchase orders, invoices, and monthly billing extensions on invoice (Quantity x unit price = amount) and validates calculations.
Reviews account coding on all purchase orders processed for payment.
Utilizes accounting software to enter invoices, purchase requisitions/orders.
Prepares journal entries for all manual checks when checks are processed.
Researches account payable transactions when necessary.
Distributes interoffice checks and mail vendor checks.
Communicates with supervisor and/or dept. head regarding open purchase orders, Investigates discrepancies as needed.
Reconciles accounts payable transactions for each program on a monthly basis.
Assists with preparation for audits and budget planning.
Assists with fiscal year end closings.
Creates and maintains accurate accounts payable reports.
Creates vouchers for invoices, reimbursements and monthly bills.
This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor.
This job description may be revised upon development of other duties and changes in responsibilities.
Essential traits for this position are as follows:
Must be a self-starter.
Must be able to communicate effectively with team members and management.
Must be results oriented.
Must have superior organizational and time management skills.
Must be able to work independently or on teams in challenging work atmosphere.
Must have an exceptional aptitude for attention to detail.
Must be able to prioritize and balance multiple projects and deadlines in a fast-paced, deadline driven environment.
Must be able to plan and complete tasks and assignments on-schedule with minimal supervision using appropriate judgment.
Must be able to exercise appropriate judgment, discretion, maintain the confidentiality of all stakeholders.
Must be able to contribute to building a positive team spirit; put success of team above own interests; support everyone's efforts to succeed.
Must be able to show respect and sensitivity for cultural differences; promote a harassment-free environment.
Must be able to treat people with respect and dignity; work with integrity and ethically uphold the Agency's mission and values.
The requirements listed below are representative of the knowledge, skills and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.
High School Diploma or GED required, plus a minimum of six (6) semester or nine (9) quarter hours of college accounting credits required. Minimum of two (2) years Accounts Payable experience preferred or any combination of relevant work experience and education which provides the required knowledge, skills, and abilities. Knowledge of GAAP and OMB regulations governing non-profit agencies or ability to learn.
We are proud to be an equal opportunity employer.
Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!